Executive Assistant
Full Time • Hybrid - US
Benefits:
- 401(k) matching
- Company parties
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Parental leave
- Training & development
- Vision insurance
- Wellness resources
Description
The Executive Administrator provides high-level administrative support to senior leadership, ensuring the smooth operation of daily activities and strategic initiatives. This role involves managing schedules, coordinating communications, handling confidential information, and supporting organizational efficiency.
The Executive Administrator is a key external facing position and must be able to present, facilitate and share information on behalf of the organization.
Scope of Work:
Meeting & Event Coordination: 20%
- Schedule and organize assist with agenda preparation for board meetings (board of directors and the national advisory board), leadership meetings.
- Prepare agendas, take meeting minutes, and follow up on action items.
- Coordinate logistics for internal retreat, and outreach events up to three annually.
- Coordinate with the leadership team to set agendas in advance and facilitate meetings and preparations sessions with guest facilitators for all staff and topic specific meetings,
Office & Operations Management: 10%
- Serve as the lead by working with the IT department to transition to a secure server in order to maintain records, databases, and document management systems.
- Participate in Special Operations tools, systems and change management, and benefits and payroll meeting series.
- Coordinate vendor and contract management for SE Texas Hub.
Project Management Support: 50%
- Lead cross-functional coordination among director-level staff to ensure alignment and accountability on organizational goals.
- Assist Executive Director with special projects, research, and policy implementation, helping prioritize initiatives and move projects from concept to execution.
- Track deadlines and ensure timely execution of initiatives.
- Support fundraising, donor relations, or grant management as needed.
- Manage calendars, appointments, and travel arrangements for senior executives.
- Prepare summary documents for meetings, presentations, and correspondence.
- Act as a liaison between leadership, staff, and external stakeholders.
Communication & Stakeholder Engagement: 20%
- Draft and edit internal and external communications.
- Handle correspondence, calls, and inquiries on behalf of executives.
- Regularly attend and represent the leadership team in community meetings, networking events, and public forums.
Required Qualifications & Skills
- Strong organizational and time-management abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
- Ability to handle sensitive and confidential information with discretion.
- Detail-oriented with the ability to multitask in a fast-paced environment.
- Experience in a nonprofit or mission-driven organization is a plus
- Must be able to travel to Beaumont, TX every Thursday
- Must be able to lift and move 30-40lbs during event preparation
- Must have reliable daily independent transportation
Education & Experience
- Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
- 5-7 years of experience in an administrative or executive support role.
Flexible work from home options available.
Compensation: $47,840.00 - $66,560.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Created in 2015 by two Black women, ELSO Inc. provides culturally relevant education and leadership development opportunities that invite Youth of Color to Experience Life Science Outdoors (ELSO). Our mission is to teach and frame science and nature-based education through a lens that centers and elevates the stories, ways of knowing, individual needs, and lived experiences of Black and Brown communities. ELSO seeks to reduce the achievement gap in STEAMED (Science, Technology, Engineering, Arts, Math, Environment, Design) education and professions while creating a sense of belonging for Black, Indigenous and People of Color in the natural and built environments. ELSO uses a multi-cultural approach to STEAMED education that is rooted in environmental justice and cultural history. We are demonstrating a model for STEAMED education led by People of Color.
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